Te Matau ā Māui health trust

TE MATAU Ā MĀUI HEALTH TRUST/HEALTH HAWKE’S BAY LIMITED

RELATIONSHIP FRAMEWORK

PURPOSE

To enhance the relationship between the Trustees of the Te Matau ā Māui Health Trust, and the Board of Health Hawke’s Bay Limited, through:

  • A joint understanding of shareholder expectation
  • Health Hawke’s Bay Board and Company annual performance reporting
  • Te Matau ā Māui Health Trust and Health Hawke’s Bay communication
  • Transparency of Health Hawke’s Bay Director appointment process 

FRAMEWORK

Agreed Expectation

Trustees of the Te Matau ā Māui Health Trust and Directors of Health Hawke’s Bay Limited to meet ‘face to face’ at least twice per year to provide an update on activity undertaken by the PHO and Health Hawke’s Bay contribution to improving health outcomes, reducing inequalities and integrating services to meet the needs of the Hawke’s Bay population (Refer Clause 4.1(d) of the Trust Deed). 

  • Health Hawke’s Bay Board to submit (for information) the annual Health Hawke’s Bay Strategic and Annual Plan
  • Health Hawke’s Bay Chair/Deputy Chair and CEO to attend scheduled Te Matau ā Māui Health Trust meetings to present a quarterly report (outlining progress against the Health Hawke’s Bay Annual Plan)

Performance Management

  • Health Hawke’s Bay Board to provide the Te Matau ā Māui Health Trust copies of:
  • The whole of Board performance appraisal
  • Director professional development plans (and performance)
  • Director attendance/participation schedule at key meetings

Communication

  • Te Matau ā Māui Health Trust and Health Hawke’s Bay Board Chair to maintain regular informal communication
  • Health Hawke’s Bay to include the Trustees of the Te Matau ā Māui Health Trust in regular communications to stakeholders

Director Appointment Process

  • A schedule of Director appointments and tenure to be maintained and visible to all Trustees and Directors
  • Te Matau ā Māui Health Trust will maintain and share with Health Hawke’s Bay Directors, a Director skills/experience matrix
  • Te Matau ā Māui Health Trust will consult with Health Hawke’s Bay Board Chair on any Director vacancy
  • Prior to the annual ‘retirement by rotation’ of Directors, the Te Matau ā Māui Health Trust will:
    • Consult with the Health Hawke’s Bay Board Chair on individual Director Performance and the ‘make-up’ of the Board as a whole
    • Interview all Directors and key Health Hawke’s Bay staff engaged with governance (CEO and Board Secretary)

Advise retiring Directors (in writing) of their pending reappointment or replacement