What can you do with Patient Portals?

• Patient portals can allow you to:

• send and receive secure messages to your GP or a practice nurse
• see notes from your last GP appointment
• see your laboratory results
• see a list of your medical conditions
• book appointments
• request repeat prescriptions
• see your immunisation and vaccination history
• receive reminders from the practice team.

Not all GP practices will offer all the services listed above. Doctors can choose which services to offer when they introduce a patient portal. Some doctors will show a complete medical record, some will show a summary of health information, and some won’t offer this service.

Find out from your GP practice what services they offer through the patient portal.

How to sign-up for a patient portal?

Not all general practices across New Zealand have patient portals. As of June 2019, more than 893,946 Kiwis were using patient portals and they were offered in 632 general practices. The Ministry of Health has set up an online map showing which GPs have portals.

There are a number of patient portal products in New Zealand. Your GP will tell you which patient portal is available at their practice.

To sign-up for a patient portal:

• First, talk to your GP to see if their practice is offering the service.
• If it is, they will then get you set up with a secure username and password. Once you have supplied your email address to your practice, you will be sent an email inviting you to register for a patient portal and choose a password.
• After signing up, you’ll have access to a range of different tools that you can use to manage your health. Depending on what your GP has included, you could do anything from checking medical records to getting prescription repeats.
• As your patient portal is an extension of your GP’s current services, you can trust that it is secure, your information will remain totally confidential and your portal is protected by your own unique password.
• When you’re finished using your portal, simply log out of your account.

• Patient portals are voluntary, and even if you sign-up for one you can opt-out at any time.

What technology do you need to use a patient portal?

You can use your portal on devices such as laptops, personal computers, tablets or smartphones. If you have an email address and access to the internet, you can see your portal anywhere at any time.

How safe are patient portals?

Your general practice already has systems in place to make sure your information is kept private and confidential. If your GP decides to introduce a patient portal, the practice’s security systems will be reviewed to ensure your health information remains secure. An audit trail will show who has accessed the patient portal, to make sure your health information has been seen only by staff who are allowed to see it. You should protect your patient password as carefully as you would protect an electronic banking password.

Can other people have access to my health information?

If you want to share access to your online health information with a caregiver or family member, talk to your GP. They will be able to grant another person access by using a separate login and password. You have the ability to withdraw permission at any time.

Can I access my child’s health information?

Patient portals can enable parents to access health information for their younger children. As children get older, there reaches a point where privacy becomes important and by the age of 16, access to a child’s record is unlikely to be granted or maintained unless there is a clear reason (such as a 16-year-old with intellectual impairment) or with clear authorisation from the young person.

When is using a patient portal not suitable?

Using a patient portal is not suitable in an emergency when you need immediate medical advice. In this situation, call 111.
A patient portal does not replace face-to-face communication with your GP or practice nurse. While it allows you to view your health record, lab results, and request repeat prescriptions, it does not replace the need to attend your regular GP visits and speak with your doctor or nurse if you have any concerns about your health.

Hawke’s Bay general practice use either Health365 or ManageMyHealth as detailed below:

Health365

Health365 Website

Health365 User guide

Manage My Health

Manage My Health Website

ManageMyHealth registration COVID

SpecialityGuide Medtech32 ManageMyHealth PatientRegistration

SpecialityGuide-Medtech32-ManageMyHealth-RecallReminders

SpecialityGuide Medtech32 ManageMyHealth RegisterStaff

Resources

Clinical User Guide

Health Hawke’s Bay –  Practice Manager Guide