How do I add Service Codes?
Medtech
Before you start
You will need three pieces of information from Health HB
- The Code to use
- The GST inclusive amount to add
- A Description to use (although you can modify to suit)
Medtech32
This can be done on any MedTech machine. You do not have to have everyone logged out first.
In MedTech
- Click Setup -> Accounting – > Services
- Click the New button
- Enter the following values in the given fields
- Code = as advised by the PHO
- Description = as advised by the PHO
- Service Fee = as advised by the PHO
- Services Group = Services
- Fixed Fee Service = ticked
- Click the OK button
Use an SQL file
Health HB can send you a file that will install the Service Codes for you. Please contact support@healthhb.co.nz if you need the file.
- Save the SQL file to your computer.
- Go to Medtech 32
- Go to Tools > SQL
- Click Open and Run an SQL file
- Browse to the file
- Click Open
- File will Run
Medtech Evolution
This can be done on any MedTech machine. You do not have to have everyone logged out first.
In MedTech Evolution
- Click File -> Options
- This opens the Options dialog. Click Accounting->Service
- Click Action->New (or Ctrl + N )
- This opens the New Service Dialog
Enter the following values in the given fields
- Code = as advised by the PHO
- Description = as advised by the PHO
- Service Fee = as advised by the PHO
- Services Group = Services
- Fixed Fee Service = ticked
- Click the OK button
MyPractice
Before you start
You will require the following from Health HB before you can complete these instructions
- The Description of the Service Code(s) you are adding.
- An xml file containing the Service Code information
You should make sure that you have saved the xml file somewhere on your computer before proceeding.
Set-up the Account codes
This will ensure that a record of the invoice is lodged against the PHO account in My Practice.
In My Practice,
- Click Accounts -> Accounts Setup
- Click the Service Types tab
- Click the Import button
Note: It is important that you click the Import button on the Service Types tab, NOT the Import button on the Services tab, otherwise the accounts will not get set up properly!
- Browse to where you saved the xml supplied to you by the PHO.
- Select the file, and click the Open button
- Click the Finish button

Set up an account
- Do you already have an account for the PHO set-up?
- Yes, skip to Step 12
- No, continue to Step 8
- Click the Contacts button
- Click the New button
- Fill in the details for your PHO, making sure that you tick the Account Holder box
- Click the Finish button
- Click Accounts -> Accounts Setup
- Click the Service Types tab
- Filter the Service Type on the Description of the new claim type as advised by the PHO
- Click on Organisation field for both records, and press the Enter button to locate the PHO account that you have already set-up and the click the OK button once you have selected it
- Repeat Steps 14 – 15 for any other Service Type Descriptions advised by the PHO
- Click the Finish button when done